The best time-tracking tool for online health coaches

This time-tracking tool shows screenshots of wasted time too! Read on to learn more about this time-tracking tool: Time Doctor.



Demand for remote health and wellness coaches is at its peak now.


During the COVID-19 pandemic, people have become more aware of their health.


Being healthy doesn’t only mean attending a gym anymore. People want to achieve a healthy lifestyle now.


For this massive increasing demand, the health and wellness industry is crazily exploding.


If you want to take absolute advantage of the COVID-19 pandemic, you need to jump right now to set up a perfect system for your business. So that you utilize your maximum time for serving your clients.


Setting up a system, finding the right time tracking tool is key for a time well spent in your business.

No more wasted hours with Timedoctor!


How I use Time Doctor as a health virtual assistant



Time Doctor is a great tool that is ideal for health coaches to use when working with a virtual assistant. It is more than just a time tracking tool:

  • A daily report of screenshots outlining what I’ve worked on

  • A list of websites visited and software used during work hours

  • Time spent using different applications

  • Time spent on breaks

  • Idle time

Time Doctor is the best time tracking and management solution tool out there because it assures you how much time is spent productively (as well as time spent procrastinating if you keep the time tracker running without working on any task.)


It helps remote workers, virtual assistants (like me), and online health coaches increase productivity and reduce distractions. It will also help you to monitor and analyze your team's performance. By using it, you can easily manage your employees.


Top 10 key features of Time Doctor

Here are the top 10 key features of Time Doctor that can play a game-changing role for your business.


1. Real-time reporting system


Time Doctor will help you to track your and you and your virtual assistant's time. An effective reporting system helps you to figure out a better use of your time. It provides browsing history, top website, and poor management of time.


With Time Doctor, you easily monitor the hours spent per task, per project. You can check the time-in time-out and total work hours of your team members. It shares your virtual assistant's activity by sending screenshots. It will create a summary of the total time spent.


Time Doctor provides a detailed reporting timesheet on how much time you have spent on which project, task, and client.


2. Project management


You can manage all of your clients and projects through Time Doctor.


Time Doctor will help you to focus on your most important projects. It will also help you to make a list of the most crucial tasks and prioritize it.


By monitoring your project report, you can find out which tasks take the most time. In the future, you can improve on those tasks.


Time doctor will support you to simplify your project management system.


3. Measure productivity


As a health and wellness coach, you need to remain productive.


Because if you fail to utilize your time wisely, you can not provide your best for your clients. Through Timedoctor you can observe your real-time progress. It will create a summary report with how many hours you work and how many hours you wasted on other sites like youtube, Facebook.


You can also analyze your virtual assistant's summary report. These insights will help you to understand where you are wasting time and improve instantly.


4. Give distraction alerts


Giving a distraction alert will help you to realize that you have gone off track.


Whenever your virtual assistant works, Time Doctor monitors your web and application usage. When it detects that you are spending excess time on non-related work sites or your computer is idle for too long, it will give you an alert with a pop-up.

That's how this time-tracking tool can help you to stay focused on your most important tasks and projects.


5. Seamless timesheets


With Timedoctor you can create seamless timesheets.


You share it with your clients, and they can review it. You can also see your employees' timesheets and approve them. You can fully customize your payroll system and no extra fees will be needed for it. It supports all kinds of currencies. You can choose any of your preferred payment methods.


6. Private and Secured Information


Time Doctor keeps your information private and secure.


For ensuring your protection, they use world-class SSL encryption. Their latest server ensures that all of your data is safe. They will provide 24/7 monitoring and hosting support. And also, Time Doctor is not going to track anything while you are not in working mode.


7. Easy setup


Time Doctor is super easy to install and set up.

Simply send an invitation to your virtual assistant, they will receive an email with instructions on how to set up Time Doctor. You can also set up time tracking without selecting any task or project.


8. Customizable options


You can customize your Time Doctor according to your coaching business needs. A large number of options are available for the:

  • User

  • Team members

  • Account

  • Email report settings


Many options you can turn off and on according to your need.


9. Integration and API


You can use Time Doctor with the tools and applications that you are already used to for easy integration and also help you to increase your efficiency.


It can sync with many well-known and reputed project management and accounting tools such as:

  • Jira

  • Trello

  • Asana

  • Github

  • Slack

  • Quickbooks

  • Basecamp

  • Teamwork

  • Windows Active Directory

  • Avaza

  • Azure DevOps

  • Bitbucket

  • Bitrix24

  • ClickUp

  • Evernote

  • Freshbooks Cloud Accounting

  • Freshdesk

  • Freshservice

  • GSuite

  • GitLab

  • RingCentral Glip

  • Gusto

  • Hubspot

  • Monday

  • Mavenlink

  • Microsoft To-Do

  • Notion

  • PayPal

  • WordPress

and many more!



10. Works on all kinds of devices


Time Doctor can work on all kinds of devices.


It's compatible with Windows, Mac, Linux, Chrome operating system, iOS, and Android.

That means you can use Time Doctor on all of your devices and can track timesheets from every device. So no matter whether you are working from your laptop or mobile, you can still observe your progress.


As a health and wellness coach working with a virtual assistant, your time is precious. Time Doctor will ensure that you can use it productively and contribute your time to grow your unique business and help your clients to remain healthy and fit.



7 Tips for time-blocking


Time blocking is the practice of planning out the working hours of your day in advance and allotting specific “blocks” to certain tasks and projects.


Here’s how I use time blocking to make the most of my time working as your health virtual assistant and how you can manage your time as a health coach too:


Tip #1 - Plan everything


First, you need to brainstorm all the tasks you may have to work on this week, and then work your way down from there.


Tip #2 - Start with high-level priorities


Once you’re done brainstorming, list a number of tasks that are low-priority – scrap these tasks for now, and aim to limit your working schedules to 3-5 priority tasks per day.


"Time is money." – Benjamin Franklin

Tip #3 - Create time-blocks for your day


Blocking time in your digital calendar may take time, but you’ll speed things up if you create time-blocking cards (I use Trello) – you can create cards with start and end times.


Tip #4 - Write down your daily to-do list


Create a checklist for your tasks for the day and stick to it.


Tip #5 - Estimate how long things will take


Remember the planning fallacy? Don’t be optimistic with your day until you have a solid understanding of what you can get done realistically.


Tip #6 - Schedule your breaks (not just lunch)


We’re not machines. Make sure to set aside time throughout the day to give your brain and your eyes a rest.


Tip #7 - Remain flexible


Sticking to a schedule makes sure you achieve everything on your agenda, but what if something unexpected pops ups?

To prevent surprises that ruin your schedule, make sure you block at least an hour per day for unexpected occurrences.



To make time-blocks on Timedoctor, add tasks and projects so that you’re aware of how much time is spent on content creation, social media management, etc.



2 Tips for time management (work from home edition)


Time management becomes challenging when you’re surrounded by distractions at home. Try these tips to stay productive when working from home:


Tip #1: Find your own space


You deserve to have a private space where you can make your own home office. Try to find a room that is quiet and free of distractions.


Tip #2: Manage your energy effectively


We all have different internal rhythms. Some of us are night owls while the others are early birds. When are you most focused and effective? If it’s early in the morning, schedule your major tasks to align with that timeframe.